Association Bylaws - PATRON SIX BLUE SHARKS ASSOCIATION

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PATRON SIX BLUE SHARKS ASSOCIATION BY-LAWS

PREAMBLE

We, a self-appointed group of former squadron mates of United States Navy, Aircraft Squadron, Patrol Squadron Six (VP-6) "The Blue Sharks", in order to perpetuate and preserve the memory and heritage of this great "Guardian of the Seas" and to reunite and enhance the camaraderie, respect and fellowship among its members, preserve the Squadron’s heritage and uphold the principles and purpose of good citizenship through dedication of our allegiance to the United States of America and fidelity to its Constitution and Laws, and provide a means for this ASSOCIATION to continue through the coming years, do hereby establish, enact, publish and adopt these By-laws for and on behalf of the PATRON SIX BLUE SHARKS ASSOCIATION.

MISSION STATEMENT

The PATRON SIX BLUE SHARKS ASSOCIATION is a nonprofit, mutual benefit, Veterans organization composed of members who were attached to United States Navy, Aircraft Squadron, Patrol Squadron Six and our Honorary members, as allowed herein. The ASSOCIATION was established on October 22, 2003 as filed with the Orange County Clerk Recorder, Santa Ana, CA. The mission of The ASSOCIATION is to re-establish and maintain the camaraderie developed among members of Patrol Squadron Six (VP-6), preserve the history of the squadron, facilitate contact between VP-6 squadron mates and support and report on The ASSOCIATION and Era Group reunions.

ARTICLE 1
NAME

The name of this association shall be the "PATRON SIX BLUE SHARKS ASSOCIATION".
Hereinafter, referred to as "The ASSOCIATION".

ARTICLE II
PURPOSE

The ASSOCIATION shall be an unincorporated, nonprofit organization, not affiliated with the
U.S. Department of the Navy, which has as its sole purpose and intent the scheduling and
conducting, at intervals to be determined by its membership, reunions and meetings of
shipmates, and the establishment of communication within its membership, in furtherance of the
principles set forth in the Preamble of these By-laws.

ARTICLE III
OPERATING YEAR

The operating year of The ASSOCIATION shall be from January 1 through December 31.

ARTICLE IV
MEMBERSHIP

Full membership in The ASSOCIATION shall be extended to all persons who were assigned to
or attached to VT-19/Det14 (1924-27), VT-6/Det14 (1927-31), VP-6B (1931-33), VP-6F
(1933-37), VP-6 (1937-39), VP-23 & VP-23(w) (1939-41), VP-11 & VP-11(w) (1941-44), VPB-11
(1944-45), VB-146 (1943-44), VPB-146 (1944-46), VP-146 (1946), VP-ML-6 (1946-48) , and
VP-6 (ALL YEARS 1923-93) upon payment of annual dues and submission of Member
Information requested. The ASSOCIATION also accepts for membership surviving dependents
of previous VP SIX Squadron members. Honorary membership may be bestowed upon any
individual, recommended by the Board of Directors and approved by The ASSOCIATION
President, for his or her interest, contribution and promotion of the objectives of The
ASSOCIATION.

Membership voting; in-person (such as the Annual ASSOCIATION Business Meeting), via the
ASSOCIATION website survey tool (i. e. By-Laws updates), other electronic means, telephone,
or any other approved means, shall be for a "simple majority" of eligible members (dues current)
who voted in that election. A "simple majority, in this case, is greater than 50% positive votes of
of the total number of votes cast in that election.

ARTICLE V
OFFICERS

The Officers of The ASSOCIATION shall be the President, Vice President, Secretary, and
Treasurer. The ASSOCIATION Officers shall be drawn from the membership and elected by a
simple majority of the membership during any ASSOCIATION business meeting. The
ASSOCIATION Officers shall normally serve until a successor is elected and installed. If an
office becomes vacated for any reason, before the next election, the vacancy may be filled by
appointment by the President of The ASSOCIATION. A Nominating Committee for the election
of new ASSOCIATION Officers may be convened by The ASSOCIATION President and shall
consist of a committee of five members of The Association; three of these members shall be
from the existing Board of Directors and two members may be appointed by The ASSOCIATION
President from the general membership. The ASSOCIATION Officers are expected to be
Lifetime Members of The ASSOCIATION. The ASSOCIATION Officers shall be authorized to
sign association checks and to enter the association into contractual financial instruments. The
signing Officer shall, to the maximum extent possible, obtain the concurrence of the other three
Officers before signing any documents. As a minimum, two Officers must concur before signing
occurs.

ARTICLE VI
BOARD OF DIRECTORS

The Board of Directors shall provide 'advice and consent' and direct the 'business and financial
affairs' of The ASSOCIATION, as prescribed by The ASSOCIATION President. The direction of
The ASSOCIATION shall be vested in the Board of Directors, which board shall consist of the
Officers of The ASSOCIATION (listed above in Article V), the Reunion Chairman, the
Webmaster, the Membership Chairman and if appointed by the President- any “At-large Board
of Directors.” The Reunion Chairman, the Membership Chairman, and Webmaster shall be
drawn from the membership, appointed by The ASSOCIATION President, and shall be
confirmed by a simple majority of the Board of Directors. Board of Directors shall normally serve
until a successor is elected and installed. The Board of Directors shall be responsible for
presentation, and presentation to The ASSOCIATION President, of items for discussion and
member concerns to be brought up at the next scheduled ASSOCIATION Business Meeting or
Board of Directors meeting.

Board of Directors voting can be by any medium deemed appropriate by The ASSOCIATION
President. All Board of Directors voting will be via a "simple majority," a "two thirds majority," or
by "unanimous consent." The method to be determined by and the means of communication
deemed appropriate by The ASSOCIATION President or The ASSOCIATION Vice President,
whomever is presiding over the Board of Directors, at that time.

The ASSOCIATION President shall appoint selected member volunteers to perform duties in
various job titles; such as Committee Chairman and Assistants, Quartermaster, Historian,
Newsletter Editor, etc, as deemed appropriate by The ASSOCIATION President. These
Presidential appointments shall be subject to ratification, by a simple majority of the Board of
Directors.

ARTICLE VII
FINANCES

Annual membership dues for THE ASSOCIATION year, or any part thereof, shall be at a rate to
be determined by the general membership, as required for the financial stability of The
ASSOCIATION. The one exception to this is that dues received from new members after
December 1st will qualify the new member for membership through the following year. Dues
shall be payable to the PATRON SIX BLUE SHARKS ASSOCIATION and shall run from
January to January. All ASSOCIATION collected funds, including such proceeds from raffle
events, shall be used for administrative and mailing expenses, seed money to purchase
discount quantities of patches and other squadron logo items, board approved memorial costs
and to maintain the approved ASSOCIATION web sites. The ASSOCIATION Treasurer shall
submit an annual budget to the ASSOCIATION Board of Directors. (When to be determined)

Lifetime membership dues for The ASSOCIATION shall be set by a schedule broken down by
age of the applicant at the time of his/her application for Lifetime membership. Previous Annual
membership dues shall not be applied as payment for all or part of a Lifetime membership. The
rate schedule for Lifetime membership shall be reviewed periodically, as determined by The
ASSOCIATION Treasurer, and presented to the Board of Directors. Changes shall be presented
for approval, by a simple majority of the general membership, as necessary to ensure adequate
funding is collected to support association expenses, listed in the above paragraph.

ARTICLE VIII
BUSINESS MEETINGS

The ASSOCIATION shall normally conduct General Business Meetings for its general
membership during regular scheduled reunions, at which time reports from Board of Directors,
Committee Chairmen, Key Volunteers, and the general membership may discuss matters of
concern. The General Business Meeting shall also include an election and/or re-election of
Officers and may include the notification of appointment of new key volunteers. The Board of
Directors of The ASSOCIATION shall conduct no less than one meeting at each scheduled
reunion, and such other "called" meetings as the President may deem appropriate. These
“called” meetings may be conducted via electronic communications methods as authorized by a
simple majority of those members polled- who respond to the poll, either electronically, through
voice, in-person, or “snail mail” contact (as appropriate for each member's “preferred contact
communication method”).

ARTICLE IX
REUNIONS

Reunions shall be scheduled on a regular basis, usually at the ASSOCIATION Annual Business
Meeting, as a means to promote camaraderie, respect, and fellowship among The
ASSOCIATION members. At least one and including all, On Site Reunion Coordinator(s) shall
volunteer to coordinate The next reunion site and make a presentation to the assembled
membership, normally at the ASSOCIATION Bustiness Meeting. This/these presentation(s) shall
be prior to any voting on the next reunion site. Final voting and selection of the next reunion site
should occur during the Annual Business Meeting and shall be conducted only after the
presentation(s) by all prospective or existing Site Specific Reunion Coordinator(s).

ARTICLE X
DUTIES OF TITLED MEMBERS
BOARD MEMBERS- OFFICERS

The PRESIDENT Shall:

Serve as CEO of The ASSOCIATION;

Serve on and preside over The ASSOCIATION Board of Directors;
Serve as a spokesperson on all ASSOCIATION policy issues;
Be authorized to sign all ASSOCIATION checks;

Be authorized to enter The ASSOCIATION into contractual financial instruments;
Administer The ASSOCIATION participation in approved Projects;

Serve as a member of the Reunion Committee;

Serve on the Nominating Committee for selection of a new slate of officers;

Appoint the Board of Directors to carry out duties as defined in The ASSOCIATION By-laws;
Make "interim appointments" to the Board of Directors when vacancies occur or when deemed
necessary for the good of The ASSOCIATION;

Appoint At-Large Board of Directors, as desired, to assist in the continuation of our "corporate
knowledge" gained through prior years of conduct of The ASSOCIATION;

Prepare the agenda for and preside over the Annual and any other “called” ASSOCIATION
Business Meetings, with input provided by Board of Directors, key volunteers, and the
general membership;

Plan, with the aid of Board of Directors, the objectives, projects, programs, meetings and
Periodic Reunions of The ASSOCIATION;

Confer, meet, or conference via e-mail or phone, with Board of Directors and key volunteers, as
necessary to ensure all are aware of and are carrying out assigned duties;

Maintain awareness of significant dates ahead, e.g. Projects and Reunions and approve The
ASSOCIATION calendar, as prepared by The ASSOCIATION Secretary, with dates of
meetings, events, and activities;

Communicate to all ASSOCIATION Officers, Board of Directors, and Key Volunteers, to remind
them of due dates for committee status reports and dates of meetings;
Administer a "recognition and ceremony" program for selected members at reunions, as
prepared by The ASSOCIATION Secretary;

Ensure the creation of and update Member database on computer consisting of Member listings
and assign an ASSOCIATION Officer to maintain a master copy and administer
distribution to all members through posting on the approved ASSOCIATION website(s)
or other secure means;

Attend and preside over The ASSOCIATION Periodic Reunions;

Ensure the creation of The ASSOCIATION Quarterly Newsletter and coordinate distribution and
posting on the approved ASSOCIATION web sites, through the Webmaster;

Submit a column for each Quarterly ASSOCIATION Newsletter updating the status and features
of each approved Association web site;

Direct the efforts of The ASSOCIATION office, at the residence of The ASSOCIATION President
as required, to answer and assist association members and complete assigned duties;

Assume other powers and perform other duties as prescribed by the Board of Directors, and as
contained in the current By-laws.

The VICE PRESIDENT Shall:

Serve on the Board of Directors and report directly to The ASSOCIATION President;
Serve as the alternate spokesman for all ASSOCIATION policy issues;
Be authorized to sign all ASSOCIATION checks;

Be authorized to enter The ASSOCIATION into contractual financial instruments;

Assume the duties of and act on behalf of The ASSOCIATION President, in his/her absence;
Be available for any Chairmanship or other Duties as assigned by The ASSOCIATION President
or Board of Directors;

Closely monitor the progress of the Special Projects Chairman, through The ASSOCIATION
Secretary;

Serve as a member of the Reunion Committee;

Serve on the Nominating Committee for selection of a new slate of officers, as directed by The
ASSOCIATION President; if appointed;

Prepare proposed agenda for Periodic, Special, and Member attended business meetings and
ensure proper notice of any such meeting is given to current members of record, through
The ASSOCIATION Secretary;

Submit a column for each Quarterly ASSOCIATION Newsletter updating the status and features
of each approved Association web site;

Assume other powers and perform other duties as contained in the current By-laws, or as
directed by The ASSOCIATION President;

The At-large Appointed Board of Directors report to The ASSOCIATION Vice President;
The ASSOCIATION Secretary reports to The ASSOCIATION Vice President;

The ASSOCIATION Treasurer reports to The ASSOCIATION Vice President.

The SECRETARY Shall:

Serve on the Board of Directors and report to The ASSOCIATION President through The
ASSOCIATION Vice President;

Be authorized to sign association checks;

Be authorized to enter The ASSOCIATION into contractual financial instruments;
Serve as a member of the Reunion Committee;

Carry on the affairs of The ASSOCIATION for The ASSOCIATION President, through The
ASSOCIATION Vice President. This shall include; any overseeing all correspondence as
necessary- generally under the supervision of The ASSOCIATION, to attend all meetings
of the Board of Directors, to act as clerk thereof, to record all votes and minutes of all
proceedings in the books kept for that purpose;

Communicate to the members (via each members “Preferred Contact Communication
Method”), The ASSOCIATION calendar with dates of meetings, events and activities;
Issue notice of meetings of The ASSOCIATION and the Board of Directors and perform such
other duties as may be specified by The ASSOCIATION President, under whose joint
supervision he/she shall act;

Keep the minutes of all meetings of The ASSOCIATION and the Board of Directors;
Maintain custody of all records and documents of The ASSOCIATION, except those required to
be maintained by The ASSOCIATION Treasurer and the Membership Chairman;

Prepare The ASSOCIATION calendar with dates of meetings, events, and activities;

Keep accurate email addresses to ensure that all correspondence from the Board of Directors
can be distributed correctly. All correspondence to Individuals with no email address
must be sent by regular US Mail (using each member's “Preferred Contact
Communication Method”);

Serve on the Nominating Committee for selection of a new slate of Officers, as directed by The
ASSOCIATION President, if appointed;

Submit a column for each Quarterly ASSOCIATION Newsletter updating the status and features
of each approved ASSOCIATION web site;

Assume other powers and perform other duties as directed by The ASSOCIATION President;
The Newsletter Editor reports to The ASSOCIATION Secretary;

The Historian reports to The ASSOCIATION Secretary;

The Special Projects Chairman reports to the ASSOCIATION Secretary;

The Awards Chairman reports to The ASSOCIATION Secretary.

The TREASURER Shall:

Serve on the Board of Directors and report to The ASSOCIATION President through The
ASSOCIATION Vice President;

Be authorized to sign all ASSOCIATION checks;

Be authorized to enter The ASSOCIATION into contractual financial instruments;
Serve as a member of the Reunion Committee;

Shall be responsible for the receipt, control, disbursement and accounting of all funds of The
ASSOCIATION and maintain complete financial records of the PATRON SIX BLUE
SHARKS ASSOCIATION;

Shall submit an annual budget to the ASSOCIATION Board of Directors; (When to be
determined)
File renewal of The ASSOCIATION "Fictitious Business Name Statement" once every five years.
The "PATRON SIX BLUE SHARKS ASSOCIATION" first filing was on October 22, 2003
with the Orange County Clerk-Recorder located in Santa Ana, CA;

File Bi-annually with the California Secretary of State (SOS), a current list of the Officers of The
ASSOCIATION, in order to maintain legal compliance;

Be responsible for advertising in a local Newspaper, such as the, Orange County Register, once
a week for one month;

Prepare and submit an Annual Financial Statement, to The ASSOCIATION Officers, by 31
January for the previous calendar year;

Prepare and submit all Federal, State, and Local Tax records, as required;

Maintain monies, funds, and assets of The ASSOCIATION in a bank account in the city of
residence of The ASSOCIATION Treasurer. These funds shall be deposited in an
interest bearing account;

Establish the account in the name of PATRON SIX BLUE SHARKS ASSOCIATION. Prepare
signature cards for authorization of The ASSOCIATION Treasurer, ASSOCIATION
Secretary, ASSOCIATION Vice President and ASSOCIATION President on that account;
Only one signature shall be required on any check;

Advise The ASSOCIATION Board if any proposed funds expenditures do not appear to be in the
best interest of The ASSOCIATION;

Deposit all membership dues, reunion assessments and all other monies received in the
PATRON SIX BLUE SHARKS ASSOCIATION account. Pay all legitimate expenses
of The ASSOCIATION, with the concurrence of The ASSOCIATION Officers. As a
minimum, at least one other ASSOCIATION Officer must concur and the concurrence of
all ASSOCIATION Officers must be sought, to the maximum extent possible;

Serve on the Nominating Committee for selection of a new slate of officers, as directed by The
ASSOCIATION President, if appointed;

Submit a column for each Quarterly ASSOCIATION Newsletter updating the status and features
of each approved ASSOCIATION web site;

Assume other powers and perform other duties as contained in the current ASSOCIATION Bylaws,
or as assigned by The ASSOCIATION President;

The Quartermaster reports to The ASSOCIATION Treasurer;

The Reunion Chairman reports to The ASSOCIATION Treasurer;

The Membership Chairman reports to The ASSOCIATION Treasurer;

The Webmaster reports to The ASSOCIATION Treasurer.

BOARD MEMBERS- AT LARGE

The WEBMASTER Shall:

Serve on The ASSOCIATION Board of Directors and report to The ASSOCIATION President
through The ASSOCIATION Treasurer and The ASSOCIATION Vice President;

The Webmaster reports to The ASSOCIATION Treasurer;

Serve as a member of the Reunion Committee;

Maintain and administer the approved association web site(s), which shall support The
ASSOCIATION in achieving the goals of its Mission Statement;

Shall post, as a minimum, the following information on the approved association web site(s):
1) The ASSOCIATION Mission statement; 2) The ASSOCIATION By-Laws, Articles and
Officer duty descriptions; 3) Announcements for upcoming Patron Six Blue Sharks
Association and Era Group reunions; 4) Members' historical, reunion, and other
photographs; 5) The ASSOCIATION Ship's Store web page devoted to Patron Six logo
items for sale by The ASSOCIATION; and 6) The ASSOCIATION current membership
"Names Only" listing;

Shall work closely with The ASSOCIATION Secretary and The ASSOCIATION Treasurer to
ensure that the website(s)' membership listing is kept accurate and up to date;

Maintain all ASSOCIATION web sites, with the information approved by the Board of Directors;
Serve on the Nominating Committee for selection of a new slate of officers, as directed by The
ASSOCIATION President; if appointed;

Assume other powers and perform other duties as prescribed by as contained in the current
ASSOCIATION By-Laws, or as directed by The ASSOCIATION President;

Submit a column for each Quarterly ASSOCIATION Newsletter updating the status and features
of each approved ASSOCIATION web site.

The REUNION CHAIRMAN shall:

Serve on The ASSOCIATION Board of Directors and report to The ASSOCIATION President
through The ASSOCIATION Treasurer and The ASSOCIATION Vice President;

The Reunion Chairman reports to the ASSOCIATION Treasurer;

Serve as the leader of the Reunion Committee;

Serve on the Nominating Committee for selection of a new slate of Officers, as directed by The
ASSOCIATION President; if appointed;

Maintain close communication with the ASSOCIATION Board of Directors;
The Raffle Chairman shall report to the Reunion Chairman;

The Site Specific Reunion Coordinator(s) shall report to the Reunion Chairman;

Coordinate the periodic PATRON SIX BLUE SHARKS ASSOCIATION All Hands Reunion. This
will include all facets of planning and execution including negotiating rates and to ensure
timely signing of required contracts, as needed by an ASSOCIATION Officer, through
delegation to the Site Specific Reunion Coordinator(s);

Work with the site specific Reunion Coordinator(s) to delegate their workload and assignments;
The Reunion Committee shall consist of the Reunion Chairman, the Site specific Reunion
Coordinator(s), and The ASSOCIATION Board of Directors. All committee members shall
work through the Site Specific Reunion Coordinator;

Ensure that each Site Specific Reunion Coordinator(s) is supplied with all materials including
“corporate knowledge” from past reunions, a “Best Practices” List, and “Don't do again”
List (The PATRON SIX BLUE SHARKS ASSOCIATION Reunion Procedures Manual);
Assist the Site Specific Reunion Coordinator(s) as necessary. And when requested, facilitate
them in seeking assistance within The ASSOCIATION;

From time to time be required to set up additional meetings, as needed and/or as specified by
The ASSOCIATION Board of Directors;

Ensure that the Site Specific Reunion Coordinator(s) are working efficiently and on schedule in
order to accomplish a smooth, timely, and successful reunion, in accordance with the
PATRON SIX BLUE SHARKS ASSOCIATION Reunion Procedures Manual;

Submit a column for each Quarterly ASSOCIATION Newsletter updating the status and
locations of current and future ASSOCIATION reunions;

Perform additional duties related to the above requirements may be assigned as necessary by
The ASSOCIATION Treasurer, or The ASSOCIATION President.

The MEMBERSHIP CHAIRMAN shall:

Serve on the Board of Directors and report to The ASSOCIATION President, through The
ASSOCIATION Treasurer and The ASSOCIATION Vice President;

Serve on the Nominating Committee for selection of a new slate of officers, as directed by The
ASSOCIATION President; if appointed;

Serve as a member of the Reunion Committee;

Obtain from The ASSOCIATION Treasurer the current and most up to date membership List and
Dues List. These shall be used to contact potential members, via any means deemed
appropriate, keeping in mind that some may not be connected electronically thereby
necessitating phone and/or snail mail contact;

Ensure that each member, expired member, and those eligible for membership have current
contact info and are sent ASSOCIATION correspondence intended for them, to the
maximum extent possible, as contact with our members is an imperative;
Conduct positive "outreach" to "expired members;"

Maintain the Register of Members and update the computer database so a copy of the Master
Roster can be distributed to members and so the members “Names Only” may be
posted monthly on the approved ASSOCIATION website(s);

Submit notices of illness or death to the Webmaster for inclusion in the approved
ASSOCIATION website(s) for the In-Remembrance posting;

Coordinate with the Webmaster and The ASSOCIATION Treasurer to ensure that ALL “voting
members” (current dues) receive voting ballots and all required voting materials;
Coordinate and direct the efforts of each of the ERA Coordinators;

Report in writing (email) to the Board of Directors, twice each year, a list of the total numbers of
members in each membership/non-membership classification;

Submit a column for each Quarterly ASSOCIATION Newsletter intended to generate members
from our newsletter readers;

Perform additional duties related to the above requirements, or as assigned by The
ASSOCIATION President.

The APPOINTED AT-LARGE BOARD OF DIRECTORS shall:

Serve on the Board of Directors, at the sole discretion of The ASSOCIATION President;

Report to The ASSOCIATION President, through The ASSOCIATION Vice President;

Serve as a member of the Reunion Committee;

Serve on the Membership Committee;

The number of Appointed At-Large Board of Directors shall be adjusted, by The ASSOCIATION
President, so as to make "an uneven total number" of Board of Directors;

If desired, submit a submission to be published in the quarterly ASSOCIATION Newsletter;
Shall perform any and all duties prescribed by The ASSOCIATION President.

DUTIES OF KEY VOLUNTEERS

The SITE SPECIFIC REUNION COORDINATOR(S) shall:

Report directly to the Reunion Chairman;

Serve as a member of the Reunion Committee;

Coordinate a periodic site specific ASSOCIATION All Hands Reunion, as directed by The
ASSOCIATION Reunion Chairman. This will include all facets of planning and execution,
including negotiating rates and arranging tours and excursions, dinners, banquets,
transportation, refreshments, meeting spaces, reception areas, and hospitality room;
Work closely with The ASSOCIATION Treasurer, through the Reunion Chairman for all financial
matters;

Submit for consideration any potential contracts, that require expenditure of funds, to the Board
of Directors for approval before obtaining the signature of an ASSOCIATION Officer for
the disbursal of ASSOCIATION funds;

Ensure the timely signing of all required contracts, by an ASSOCIATION Officer, with the
required concurrences, contained herein;

Apply the lessons of the “Best Practices” list and the “Don't do again” list (The PATRON SIX
BLUE SHARKS ASSOCIATION Reunion Procedures Manual) and submit a 'lessons
learned” from his/her designated on site reunion;

After completion of their On Site Reunion, submit updates to the PATRON SIX BLUE SHARKS
ASSOCIATION Reunion Procedures Manual;

Submit an update intended for each Quarterly ASSOCIATION Newsletter, to the Reunion
Chairman, updating the status of their site specific reunion.

The HISTORIAN shall:

Report to The ASSOCIATION Secretary;

Update our ASSOCIATION history, from our members, who lived it;
Collect and keep all ASSOCIATION historical materials;

Research, to the maximum extent possible, the history of VP-6 and its associated squadron
names (listed above in The ASSOCIATION By-Laws);

Submit VP-6 historical articles for each Quarterly ASSOCIATION Newsletter under the BLUE
SHARKS History column;

Submit historical articles for inclusion on the ASSOCIATION Website.

The QUARTERMASTER shall:

Report to The ASSOCIATION Treasurer;

Maintain, existing inventory and invent, negotiate, and procure new and on board items of and
for the ASSOCIATION “Ships Store,” as needed;

Transport the ASSOCIATION Ships Store items to each reunion site and return to storage after
each reunion;

Submit an annual accounting of inventory in the ASSOCIATION Ships Store to The
ASSOCIATION Treasurer and to The ASSOCIATION Webmaster which shall be
published in any Quarterly ASSOCIATION Newsletter;

Submit updates, to the Board of Directors, on new ASSOCIATION Ships Store items and
request ideas, from the membership, for new items and report on them in each Quarterly
ASSOCIATION Newsletter.

Submit frequent updates, to the Board of Directors, on each new product being considered for
inclusion as items for sale in the ASSOCIATION Ship's Store.

The ERA COORDINATORS Shall:

Be members of the Membership Committee;

Report to the Membership Chairman;

Maintain the Era Group Members listing, updated at least semi-annually. This listing should be
divided into two lists; one that lists members with email access and the second list with
US Mail and phone access only;

Submit membership updates should be submitted via email to The ASSOCIATION Secretary,
Membership Chairman, and Webmaster semi-annually;

Assist in actions of an ASSOCIATION membership "vote or approval" and communicate with
their assigned members by email, US mail or telephone (i.e. by each member's
“Preferred Contact Communication Method”) delivering summarized ERA Group
members responses to The Membership Chairman for submission to the Webmaster;
Submit notices of illness or death to the Webmaster for inclusion in the approved
ASSOCIATION web site(s) within the “In Remembrance” posting;

Assist the Membership Chairman with any duties he/she may require.

The AWARDS CHAIRMAN Shall:

Report to The ASSOCIATION Secretary;

Submit to the Board of Directors, through The ASSOCIATION Secretary, proposed awards,
plaques, and other memorabilia items;

Construct or arrange for the construction of awards, plaques and other memorabilia required by
the Board of Directors to honor select individuals, as deemed appropriate by the Board
of Directors, and in keeping with the mission of The ASSOCIATION.

Work closely with The ASSOCIATION Vice President, through The ASSOCIATION Secretary,
regarding awards, within and outside of, the ASSOCIATION;

The NEWSLETTER EDITOR Shall:

Report to The ASSOCIATION Secretary;

Assemble, prepare and publish the Quarterly ASSOCIATION Newsletter in a timely fashion.
Specifically no later than the end of each quarter of each year (approximately every
March 31st, June 30th, November 30th, and January 30th);

Solicit from and receive from each Board of Directors member (Officers and At Large), the Site
Specific Reunion Coordinator through the Reunion Chairman, the Historian, the
Quartermaster, and the Membership Chairman (as a minimum) their input in a timely
manner for each column of the Quarterly ASSOCIATION Newsletter;

Prepare and include a submission for the Editors Column in The ASSOCIATION Newsletter;
Work closely with The ASSOCIATION Secretary, The ASSOCIATION Treasurer, and Board of
Directors to publish and distribute the Quarterly ASSOCIATION Newsletter that is
complete, factual, and timely.

The RAFFLE CHAIRMAN Shall:

Report to the Reunion Chairman;

Work closely with the Quartermaster, The ASSOCIATION Treasurer, the Reunion Chairman,
and Site Specific Reunion Coordinator(s) to prepare and conduct all aspects of the
Reunion Raffle;

Direct the efforts of and delegate to, the Raffle Assistants, all tasks needed to conduct the
Reunion Raffle event;

Ensure all proceeds from any raffle event shall be deposited, throughThe ASSOCIATION
Treasurer, into the ASSOCIATION general fund.

The SPECIAL PROJECTS CHAIRMAN Shall:

Report to The Association Secretary;

Perform those duties necessary to complete any and all special projects, as assigned by The
ASSOCIATION President or Board of Directors;

Work closely with The ASSOCIATION Treasurer to obtain the necessary funding required to
complete special projects;

Work closely with The ASSOCIATION Vice President through The ASSOCIATION Secretary to
keep him/her apprised of each special project progress, during it's completion process;

Request any assistance required from ASSOCIATION members in order to complete any
special project assigned.

ARTICLE XI
MISCELLANEOUS

No part of The ASSOCIATION funding shall inure to the benefit of private individuals who hold
any interest in the undertakings of The ASSOCIATION.

Indemnification: All serving Directors or Officers of The ASSOCIATION shall be held not
personally liable against all expenses and liabilities, including counsel fees, reasonably incurred,
or imposed upon that party in connection with any proceeding to which that person becomes
involved by reason of holding office in The ASSOCIATION except in cases wherein the Director
or Officer is adjudged guilty of willful misfeasance or malfeasance in the performance of his or
her duties.

The ASSOCIATION shall not discriminate on the basis of age, color, disability, gender, national
origin, political affiliation, rate, rank, or veteran status.

In the event of dissolution of The ASSOCIATION, its assets shall be donated to the National
Naval Aviation Museum in Pensacola, Florida.

ARTICLE XII
AMENDMENTS

Any and all amendments, to these ASSOCIATION By-Laws, must be approved by a two-thirds
majority of The ASSOCIATION Board of Directors, before being submitted to the current
membership for a ratification vote. Those dues-current ASSOCIATION members, present at any
ASSOCIATION Business Meeting, or members polled- and respond- in an electronic or online
survey via our website(s), may amend these By-Laws by a two-thirds majority vote of
responding members. Such a vote shall be reported to The ASSOCIATION President and to
The ASSOCIATION Board of Directors without undue delay.

These By-laws, as amended, are hereby adopted on – January 31, 2018.